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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the FINANCE & GENERAL PURPOSES COMMITTEE held at 8pm on 5th December 2007 at The Radlett Centre, 1 Aldenham Avenue, Radlett.

Present:

• Councillor J. Howley (Chairman)
• Councillor V. Charrett
• Councillor E. Wackrow

Officer: Ms. Carrie Lloyd (Clerk)

72. APOLOGIES FOR ABSENCE
    
    Apologies for absence were received from Councillor S. Burke, Councillor W. Griffin and Councillor R. Worthy.
73. URGENT LATE ITEM
    
    The Chairman advised that he had agreed to consider an urgent late item;
    
    1. Youth and Community Centre Expenditure.
    The reason for urgency was;
    1. To enable re-decoration to take place as soon as possible.
74. DECLARATIONS OF INTEREST
    
    There were no declarations of interest.
75. MINUTES OF THE MEETING HELD ON 14 NOVEMBER 2007
    
    The minutes of the meeting held on 14 November 2007 were signed as a true and accurate record.
76. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 14 NOVEMBER 2007
    
    1. The Pavilion – Quotations were awaited for work to the Away Team Showers.
    2. Use of Land at the Rear of the War Memorial – The third party had requested that his interest in any future considerations for this site be noted.
77. PROPERTY PORTFOLIO
    1. Pegmire Lane, Patchetts Green – A company had requested that the Council consider an option on the site. Members agreed in principle to agreeing to an option however the terms would depend on the proposed use. RESOLVED that Sovereign Property be advised that in principle this Council would agree to an option on the site dependent on the type and scale of development proposed. (Action: Clerk)
    2. Insurance Claim – Aldenham Green – Members noted that a vehicle claim and personal injury claim had been submitted to the Council’s insurers relating to the horse chestnut tree which fell in Aldenham Green. It was also noted that the claimant’s insurers and solicitor had been advised that 50% of the liability related to Hertfordshire County Council as half the tree was on their highway land.
78. YOUTH AND COMMUNITY CENTRE EXPENDITURE
    
    Members noted the quotation received for painting of the back hall, front lobby and kitchen which was in excess of budget. Members requested that the front lobby and kitchen be painted by staff during the Christmas break. It was noted that the carpet to the back room also required replacement. Members were mindful that there was only 3 years left on the lease and RESOLVED that;
    1. The current quotation be accepted for painting the rear hall provided the work was carried out during the Christmas break or further quotations be obtained if the work was to be carried out during the February half term or Easter break in accordance with Financial Regulations;
    2. The subsequent £1,579 budget overspend be noted; and
    3. The Platt Foundation be requested to grant fund carpet for the back hall. (Action: Deputy Clerk)
79. FINANCIAL STATEMENTS AND BUDGET REPORTS
    
    The financial statements to November 2007 were noted.
80. DRAFT BUDGETS 2008/09
    
    Members considered the draft budgets and noted that recreation Grounds Committee were to consider their budget the following evening, that the Newsletter budget would increase by a further £1,000 and that the administration budget would increase by £1,000 for staff recruitment.
    
    The draft budget would be put before Council on 18th December for preliminary consideration. (Action: Clerk)
81. APPOINTMENT OF NEW CLERK
    
    Members were advised that the post would be re-advertised in the new year due to the low response to the initial advertisement. The Chairman would ensure that interim arrangements were made for when the current Clerk vacated her post and that the appointment of a temporary Clerk would be investigated. (Action: Chairman)
82. DATE OF NEXT MEETING
    
    The next meeting was scheduled for 8pm on 16 January 2008.

Closure: 9.10pm.