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ALDENHAM PARISH COUNCIL
Minutes of the meeting of the FINANCE & GENERAL PURPOSES COMMITTEE held at 8pm on 13 June 2007 at The Radlett Centre, 1 Aldenham Avenue, Radlett.
Present:
Councillor J. Howley (Chairman)
Councillor S. Burke
Councillor V. Charrett
Councillor W. Griffin
Councillor E. Wackrow
Officer:
Ms. Carrie Lloyd (Clerk)
ELECTION OF CHAIRMAN
Councillor Howley was elected Chairman for the ensuing municipal year.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor R. Worthy.
DECLARATION OF INTEREST
There were no declarations of interest.
MINUTES OF THE MEETING HELD ON 18 APRIL 2007
The minutes of the meeting held on 18 April 2007 were signed as a true and accurate record.
MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 18 APRIL 2007
- Refund by Royal Mail – The Clerk understood that the Deputy Clerk was still chasing Royal Mail for the £50 compensation.
(Action: Deputy Clerk)
- 28 Elm Walk – Clerk advised that she had signed the lease. The Estate Agent’s handyman would be quoting for remedial work to the patio area in due course.
- Lighting around the War Memorial, Letchmore Heath – The Clerk was requested to find out when the work would be carried out.
- PROPERTY PORTFOLIO
There were no property issues to report.
- FINANCIAL STATEMENTS AND BUDGET REPORTS
The financial statements to May 2007 were not available for discussion.
- S.137 GRANTS
Members considered the applications received and recommended that the following grants be approved;
s.137 Grant Applications 2007/08
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Recommended 2007/08 |
| Radlett Music Club |
£250 |
| Letchmore Heath Welcome Club |
£300 |
| Total |
£550 |
s.142(2A) Grant Applications 2007/08
| |
Recommended 2007/08 |
| CAB |
£2,000 |
- QUOTATION TO UPGRADE THE TELEPHONE SYSTEM
Members considered the initial quotation form the Council’s current provider and requested that further quotations be obtained.
(Action: Clerk)
- DRAFT SMOKE FREE POLICY
Members noted the draft policy. The Clerk confirmed that staff had been consulted regarding the policy.
RESOLVED that the draft Smoke Free Policy be approved as attached at Appendix A.
- DATE OF NEXT MEETING
The next meeting was scheduled for 8pm on 25 July 2007 and the September meeting date was moved to 19 September to avoid the Jewish Festivals.
- EXCLUSION OF PRESS AND PUBLIC
RESOLVED that the following items were confidential as defined in the Public Bodies (Admissions to Meetings) Act 1960 and the press and public be excluded from the meeting.
(i) Option to lease Salter’s Field
(ii) Use of land at the rear of the War Memorial
- OPTION TO LEASE SALTER'S FIELD
Members considered the details of an option for use of the field for recreational purposes such as Football, Rugby & Cricket. If the project progressed as planned, the potential lessee would be budgeting to spend several hundred thousand pounds to develop of the Field into a high quality sporting venue.
Members RESOLVED that the following be agreed;
- Option period for 4 years
- One off payment of £15,000 payable up front for the period of the option
- Lease term of 99 years
- Initial rent for first 5 years to be £500p.a. (first rent review to be based on “success” of the new site thereafter on the RPI) lessee to prove 10% community use each year
- Upward only rent reviews based on RPI every 5 years
- Clubhouse not to exceed 1000 sq.m (subject to Planning permission)
- Assignment for similar uses to be permitted
- Option to surrender every 5 years
- Aldenham Parish Council to have option to ask lessee to demolish clubhouse if lease surrendered
- Lessee to pay reasonable costs of Council in connection with the legal agreements.
The Clerk was requested to progress matters through the Council’s solicitor.
(Action: Clerk)
- USE OF LAND AT THE REAR OF THE WAR MEMORIAL
Members considered the proposals as circulated and RESOLVED that the Clerk be authorised to progress discussions provided there was no cost to the Parish Council.
(Action: Clerk)
Closure: 9.20pm
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