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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the RADLETT YOUTH & COMMUNITY CENTRE COMMITTEE held at 8pm on Tuesday 16 January 2007 in the Radlett Youth & Community Centre, 2 Loom Lane, Radlett.

In attendance:
Councillor Mrs V Charrett (Chairman)
Councillor Mrs A Baker
Councillor Mrs F Turner

In attendance:
Mrs J Adams, Deputy Clerk
Mr R Carrott, Caretaker
Mr J Treeves-Brown, Radlett Youth Club

1. Apologies for absence
   
   Apologies were received Councillors Mrs C Griffiths and W Deem, and from Mrs S Huff, Radlett Youth Club.
   
   
2. Declarations of Interest
   
   There were no declarations of interest.
   
   
3. Walkabout
   
   The following points were noted:-
   
   
   1. The overhead netting in the main hall required securing particularly around the goal post areas.
   2. A letter to be written to Rexton House Nursery School requesting that their nursery tables and chairs did not obstruct the fire exit.
   3. An electrician was required to attend to: 2 outside lights to front of building, one outside light to rear of building, TV ariel, lights over snooker tables and spotlights.
   4. Kidde Fire Protection to be contacted regarding non-illuminated fire escape lights over two doors in main hall.
   5. Caretaker to lay a strip of illuminated tape along narrow step to toilet area.
   6. Toilet door in boy’s cloakroom required attention.
   7. Quote to be obtained to supply new cushions to seating in ’Quiet Area’.
   8. Emergency Procedure to be listed and attached to Fire Alarm system.
   9. Lampshade in ‘Quiet Area’ to be replaced.
   10. A quantity of gravel was required to fill in a hole outside the door of the exterior toilet block.
   11. Framework to front door, despite repairs by Mouchel Parkman, was still rotten.
   12. Spring Items for Grounds Staff
       
       1. Moss on roof of rear hall required clearing
       2. Exterior walls require repainting
       3. Branches from overhanging trees to be cut back from rear hall roof
       4. Ivy to be removed from toilet block roof
          
   13. Window catches to be attended to.
   
   
   
   
4. Minutes of the meeting held on 5 September 2006 for confirmation and signature
   
   The Minutes were signed as a true and correct record.
   
   
5. Matters arising from the Minutes of the meeting held on 5 September 2006
   
   All items were included in the agenda.
   
   
6. Central Heating Works to Building
   
   The meeting was informed that the central heating boiler that served the foyer, kitchen, toilets and rear hall had broken down on 4 November; the fault had been reported to Mouchel Parkman on the same day. Heating engineers attended and gave two quotations, one to repair the boiler at an approximate cost of £700-£900 and the second to replace the boiler at a cost of approximately £2700. The quotations for decision were sent to HCC.  Despite numerous telephone calls and emails the decision to replace the boiler was not finally made until 21/22 December 2006. The work was completed on 11 January 2007.
   
   It had been anticipated that the repair to the central heating boiler would take approximately one week from 4 November, therefore as a temporary measure five fan heaters were purchased by the Parish Council to heat the building. Concern was now expressed over the impending bill for electricity. The Deputy Clerk was asked to check the next bill against use during the same period last year.
   
   
7. Hire Charges
   
   Booking by Mrs S Coleman
   The meeting was informed that the present scale of hire charges made it difficult to cost when charge bands did not run consecutively. The problem was highlighted by a recent child’s party booking made by a Mrs S Coleman who requested that the party finished at 7 pm. Members were asked to consider the correct charge band. It was agreed to charge Mrs Coleman £50 for the party plus £20 for part evening rate.
   
   Increase in Hire Charges
   The hire charge bands were altered to run consecutively. All hire charges would be increased by 5% as from 1 April 2007.
   
   
8. Budget 2006/2007
   
   The following items were requested to be purchased/carried out within the 2006/2007 budget i.e. before 31 March 2007: ‘Quiet Area’ cushions to be replaced, electrician to carry out works as previously listed and a possible Portable Access Ramp to be purchased if deemed suitable.
   
   
9. Future of Lease with HCC and Platt Foundation
   
   There were further developments.
   
   
10. Date of next meeting
    
    The next meeting would be on Thursday 12 April 2007 at 8pm.

Closure 9.35pm