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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the FINANCE & GENERAL PURPOSES COMMITTEE held at 8pm on 15 November 2006  at The Radlett Centre, 1 Aldenham Avenue, Radlett.

Present:
Councillor Howley (Chairman)
Councillor Mrs Charrett
Councillor Mrs Griffin
Councillor Mrs Wackrow
Councillor Worthy

Officer:
Ms. Carrie Lloyd (Clerk)

1.    APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor Mrs Griffiths.

2.    MINUTES OF THE MEETING HELD ON 18 OCTOBER 2006

It was noted that the minutes stated “19th October” and were duly amended.  Subject to the above amendment, the minutes of the meeting held on 18 October 2006 were signed as a true and accurate record.

3. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 18 OCTOBER 2006

1. Survey and mapping of King George V Playing Fields – Registration was progressing.
   
   
2. S.137 Funding to schools and their P.T.A. – The Clerk advised that Newberries School P.T.A. had been advised of the legal position regarding funding for schools.

4. PROPERTY PORTFOLIO

1. 28 Elm Walk – The Clerk advised Members that the property was being marketed through Aitchisons Estate Agents.  Members requested that the agents give an update on progress so far.
   
   The Clerk had looked at new cookers but as the width was not 500mm or 600mm the price would be about £500.  The Clerk had decided to check the measurements again before purchasing a replacement cooker. (Action: Clerk)

2. Work to the Council’s Offices – The Clerk advised that Building Control approval had been received and builders contacted to give quotations for the work.  The Clerk was requested to pursue removal of the partition at the top of the main staircase with Building Control. (Action: Clerk)

5. FINANCIAL STATEMENTS AND BUDGET REPORTS

Members noted the financial statements to October 2006.

6. AUDITOR’S INTERIM REPORT 2006/07

Members noted the Report of Officers and the comments on the Auditor’s recommendations.  Members congratulated officers on a very good interim report.  It was RECOMMENDED that the Internal Auditor be sent the Council’s responses as attached at Appendix A to these minutes.

7. DATE OF NEXT MEETING

The next meeting was scheduled for 8pm on 13 December 2006

8. EXCLUSION OF PRESS AND PUBLIC

RESOLVED that the following item was confidential as defined in the Public Bodies (Admissions to Meetings) Act 1960 and the press and public be excluded from the meeting.

1. Payments to staff for evening work

9. PAYMENTS TO STAFF FOR EVENING WORK

The Chairman advised on his review of contracts and the figures provided by the Finance Officer.
 
RESOLVED that

1. the Clerk explore the use of flexible working arrangements with grounds staff to cover the full working day including evening work;
2. Grounds staff be paid time and a half for all additional hours worked as detailed in the National Agreement on Pay and Conditions of Service;
3. the overtime payments for grounds staff as detailed in the Part II report and held on their personnel records be agreed and paid as soon as possible with the exception of payment to the Head of Grounds Maintenance who would be paid on account.;
4. the Chairman recalculate the payment due to the Head of Grounds Maintenance which required some further minor adjustment downward and his overtime payment then be paid as soon as possible;
5. an overspend on budget of about £9,512.15 be approved.

(Action: Chairman/Clerk)

Closure:  8.45pm