Download a PDF file of this page here (right-click and 'save target as').

ALDENHAM PARISH COUNCIL

Minutes of the meeting of the FINANCE & GENERAL PURPOSES COMMITTEE held at 8pm on 19 July 2006 The Radlett Centre, 1 Aldenham Avenue, Radlett.

Present:
Councillor Howley (Chairman)
Councillor Mrs Griffin
Councillor Mrs Griffiths
Councillor Mrs Wackrow
Councillor Worthy

Officer:
Ms. Carrie Lloyd (Clerk)

1. ELECTION OF CHAIRMAN

Councillor Howley was elected Chairman.

2. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor Mrs Charrett.

3. MINUTES OF THE MEETING HELD ON 17 MAY 2006

The minutes of the meeting held on 17 May 2006 were signed as a true and accurate record.

4. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 17 MAY 2006

1. Survey and mapping of King George V Playing Fields – Turner and Debenhams were registering the King George V Playing Fields as 5 separate parcels of land.
   
   The Clerk had received electronic copies of the Council’s registration of the King George V Playing Fields in Radlett from the National Playing Fields’ Association.
   
   The Clerk had not yet obtained details of the ownership of the land and the intended use of the site by the tenant farmer of the field on the left hand side of Theobald Street entering Radlett. (Action: Clerk)

5. PROPERTY PORTFOLIO

1. 28 Elm Walk – Freeman Dawson & Co from High Wycombe had carried out the survey on the house & roof with a view to remedying the damp problem. They had suggested re-plastering on the internal walls and repairing the raking soffit. As the tenant had given notice to quit it was RESOLVED that the work be carried out for £890 plus VAT by Freeman Dawson & Co when the tenant vacated the property, a suitable means of venting the kitchen be installed and the property redecorated prior to re-letting.
   
   It was suggested that the Council’s Estate Managers should seek a rent of £1,500 initially. (Action: Clerk)
   
   
2. Work to the Council’s Offices – The Clerk had received two quotes so far to draw up the plans.  A further quotation was awaited. Members RESOLVED that once the last quotation had been received that the Clerk notify Members and that she be delegated authority to engage the services of the lowest bidder and press ahead with getting the work done. (Action: Clerk)

6. FINANCIAL STATEMENTS AND BUDGET REPORTS

Members noted the financial statements to June 2006. 

The Clerk was requested to set up a new page on the monthly sheets for the Festival nominal codes. In view of the complex manner in which the Festival had to operate under the Council, the effect that funding of the Fire Station may have on s.137 expenditure and the desire to ensure that the Festival could be run by volunteers without the bureaucracy of Local Government, it was considered expedient to consider whether the Festival should continue to be run by the Parish Council at the Council meeting in September. (Action: Clerk)

7. SUPERANNUATION FUND OVERPAYMENT

As highlighted by the Internal Auditor’s Interim Report, the Council and a member of staff had overpaid pension contributions. The Local Government Superannuation Fund Administrator had confirmed that overtime paid for evening meetings was pensionable.

Members were advised that the Council would underpay its pension fund contribution by £1,079.45 in the next quarter and the Member of staff repaid £867.24 less tax to reflect the overpayments.

8. s.137 & s.142(2A) Grants

Members considered the grants requested and RECOMMENDED

9. DATE OF NEXT MEETING

The next meeting was scheduled for 8pm on 20 September 2006.

Closure:  8.50pm