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ELECTION OF CHAIRMAN
Councillor Lambert was elected Chairman for the meeting.
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URGENT LATE ITEM
The Chairman agreed to consider an urgent late item relating to letters received from allotment holders regarding the use of taps and hose pipes on the allotments.
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APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor Burke, Councillor Mrs Charrett and Councillor Worthy.
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TO CONFIRM AND SIGN THE MINUTES OF THE MEETING HELD ON 6th JUNE 2006
The minutes of the meeting held on 6th June 2006 were signed as a true and accurate record.
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UPDATES FROM ACTIONS IN THE MINUTES OF THE MEETING HELD ON 6th JUNE 2006
(i) Lights around the War Memorial, Letchmore Heath – The Clerk would be contacting another electrical contractor in due course.
(ii) Trees at Scrubbitts Wood – It was understood that the Guides would be cutting back of the ivy as required and once it had died back and could be fully assessed a tree contractor’s report would be commissioned. If the Guides were unable to pay a tree contractor, they would consider asking the Council for a grant.
(iii) Allotment Water tanks –The Head of Grounds Maintenance had not yet looked at other tanks.
(iv) Letter to allotment holders – The Deputy Clerk would action this as part of the annual letter to all allotment holders. (Action: Deputy Clerk)
(v) Aldenham Green – A letter had been received from the Patchetts Green, Aldenham and Roundbush Conservation Society regarding the trees and grass cutting. The Clerk had drafted a response for the Chairman of the Council advising the reason why the tree had to be cut down and commenting on the grass cutting schedule for the Green.
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APPOINTMENT OF MEMBERS TO SUB COMMITTEES AND A STEERING GROUP
Members RESOLVED that the following be appointed for the ensuing Municipal Year;
Festival Sub Committee – (8 Members)
Councillor Mrs Charret
Councillor Howley
Councillor Worthy
Co-opted
Gauridasa Adhikari
Sylvia Cohen
Roger Housechild
Giles Walker
Mary Wright
Footpaths Sub Committee – (6 Members)
Councillor Lambert
Councillor Worthy
Councillor Mrs Balen
Co-opted
Geoffrey Smyth
Brian Hyde
David Bagon
Phillimore Multicourt Steering Group – (3 Members)
Councillor Howley
Councillor Mrs Baker
Councillor Mrs Griffiths
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TO NOTE THE MINUTES OF SUB COMMITTEES
The minutes of the Festival Sub Committee held on 8th June and 15 June 2006 were noted.
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HEAD OF GROUNDS MAINTENANCE’S REPORT
PHILLIMORE RECREATION GROUND
The Head of Grounds Maintenance expressed disappointment that the helpers for the Saturday Night concert on 17th June had not been available at the end to help clear up. He also advised that too much clearing up had been left for the grounds staff on the Sunday and that they could not be held responsible for collecting tables in future years. He praised the work of the Cubs/Scouts in keeping the field mainly litter free on the Sunday.
Despite locking the children’s Recreation Area every night a group of older youths jumped over the fence on the night of 30th June / early morning of 1st July and smashed a considerable amount of glass. The area had to be closed the whole weekend as the glass could not be cleared adequately by hand. A mechanical vacuum was hired on the Monday but signs were still erected advising parents to keep their children’s shoes on.
THE RADLETT CENTRE AND WATLING STREET
The hanging baskets and the new barrier troughs installed on the Radlett Centre balcony were all looking very good this year.
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HEALTH AND SAFETY REPORTS
Members noted that an accident had been recorded in the office accident book due to a lady fracturing her leg at the Festival. The incident had been reported under RIDDOR to the Health and Safety Executive. In the de-briefing for the Festival the Clerk advised that Health and Safety would have to have a higher profile in future years to show that all risk assessments had been carried out.
All inspections had been carried out with the exception of PAT testing.
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PHILLIMORE RECREATION GROUND – IMPROVEMENT WORKS
Work had been completed to the fencing and the tarmac laid. A snagging list had been produced which included some of the tarmacing.
Members were advised of the additional piece of fencing and a top to one goal end which were required to completely secure the site. The additional cost was £2,032 ex VAT. Members RESOLVED that this additional expenditure should be incurred.
The Clerk had met with the Sports Development Manager to discuss his input to the Development Plan and agreed that the Sports Development Officer at Hertsmere would write the plan and include his fee within the bid to Barclays. (Action: Clerk)
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PARISH ENVIRONMENTAL ACTION PLAN
Letchmore Heath Pond - The planning permission for the notice board was still awaited but the board would be erected when ready. It looked like the walks leaflets would be progressing quickly now that a new officer had been assigned to the project.
Tykesglade Bridge - Councillor Howley had followed the lack of progress up with Mr Hardstaff but no further action had arisen. Councillor Howley advised that he would be taking the matter further.
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ALLOTMENTS
Members considered the letters and petition from allotment holders regarding the use of taps and hoses on the water tanks. It was noted that the Council would soon have a duty to consider environmental issues and there was a need to explore the possibility of more efficient management of the allotment watering system. Members requested that the Clerk invite a representative group from the allotment holders to the next meeting of the Committee to begin to discuss some of the detail before the Council embarked upon a considerably expensive course of action. (Action: Clerk)
- RADLETT GARDENS
Following the site meeting and subsequent letter from Designplan, Members were requested to consider the next course of action. Members did not consider the use of Primafox to remedy the incorrect installation suitable and RESOLVED that the grounds staff be requested to correct the installation, removing the lights around the rocks if hazardous.
Members requested that the Head of Grounds Maintenance install security devices to the large pole in the gardens to deter further vandalism or assist in identifying the individuals who were carrying out the vandalism.
- DATE OF NEXT MEETING
The next meeting of the Committee would take place on 19 September 2006 at 8pm.
