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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the Radlett Festival Sub Committee held at 7.30pm on Thursday 8 June 2006 in Meeting Room 2, The Radlett Centre, Aldenham Avenue, Radlett.

In attendance:
Councillor Mrs V Charrett (Chairman)
Allan Beaver
Sylvia Cohen
David Crofts
Nil Das
Phillip Eastburn
Roger Housechild
Councillor John Howley
Stuart Nagler
Graham Taylor
Jane Williams

In attendance:
Jan Adams, Deputy Clerk

1. Election of Chairman

Councillor Mrs Charrett was elected Chairman of the Radlett Festival Sub Committee for the forthcoming municipal year.

2. Apologies for absence

Apologies were received from Councillor R Worthy, Caroline Corfield, Vicky Churchill and Mary Wright.

3. Declarations of Interest

Stuart declared an interest as chairman of the Watford Peace Hospice.

4. Saturday Evening – Picnic in the Park
   

• Graham circulated copies of the site plan
• The children’s playground would be used as an assembly point in the event of an emergency
• The comperes will announce all safety measures, lost children point, location of toilets, exit points etc.   
• The large scouts tent would be erected at 3pm on Saturday.  Help is required to erect  the tent.  Jan to contact the Round Table
• Graham, Philip and others will be at Phillimore Recreation Ground on Saturday to deal with cables, wiring etc.
• Coconut matting will be borrowed from the Hare Krishna and used to cover cables etc
• The field would be marked out by the grounds staff during next week
• The tent would be erected first followed by the stage
• The two thunder cars would be present on both days
• The number of tables to be delivered by Cars remained at 40
• Stuart Nagler would encourage publicity through the hospice staff
• Committee Members offered to stand outside the station on Thursday handing out flyers
• Two pairs of Radlett Centre steps will be used in conjunction with the stage
• Roger would locate the raffle ticket drum
• The raffle tickets to be sold on Saturday evening would be priced at £1 for five
• Jan would obtain some black plastic sacks
• Jan would finalise the event insurance
• Roger would sort the floats with Kathy
• Jan would obtain 100 cups

5. Sunday Fair

• Gate One (at the car park entrance) would be manned by the Round Table
• Gate Two (Aldenham Avenue entrance) would be manned by Allan and Muriel Beaver
• Sylvia would be responsible for the tear off slips
• All unsold programmes to be returned to Jan
• Sunday am. The entrance would be manned by Graham, Philip and Roger
• Two Notices were required – Stallholders and Tables
• Comperes to arrive by 10.30am
• A list of mobile phone numbers to given to each committee member
• 4 standing mics and 2 cordless were required
• The dog show judging would be the ‘nicest’ dog and the nicest bitch
• Rev Wm Hogg would be invited to judge the children’s fancy dress competition and present prizes – Nicola Day will contact
• The Hare Krishna would perform an Indian Welcome Dance
• Viv would obtain prizes and certificates for all children taking part plus a Radlett Festival pen
• The raffle would be drawn by the Mayor, Councillor Martin Haywood
• Mary would enquire about bunting from Watford Market
• The Red Cross would be given a voucher for food
• Sylvia would ask Budgens to donate sweets
• Nil would obtain 60 chairs

6. Date of next meeting

The next meeting would be held on Thursday 15 June at 7.30pm.
 

Closure 9.30pm