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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the RADLETT FESTIVAL COMMITTEE held at 7.30 pm on Thursday 9 February 2006 in the Douglas Hicks Room, The Radlett Centre, Aldenham Avenue, Radlett.

Present:
Councillor Mrs V Charrett (Chairman)
Vicky Churchill
Sylvia Cohen
Roger Housechild
Graham Taylor
Jane Williams

In attendance:
Jan Adams (Deputy Clerk)

1. Apologies for absence

Apologies were received from Councillors Howley and Worthy, Caroline Corfield, David Crofts and Stuart Nagler.

2. Declarations of Interest

There were no declarations of interest.

3. To approve the Minutes of the meeting held on 12 January 2006

The Minutes were signed and approved as a true and correct record.

4. Matters arising from the Minutes of the meeting held on 12 January 2006

The matter of the introduction of an attractive entrance to this year’s carnival, as suggested by Graham, was discussed.   Viv would make contact with a film set builder and also with Radlett Players and Radlett Light Opera Societies.

5. Saturday Evening Concert  

Jane informed the meeting that unfortunately, Mr Apthorp was unable to host this year’s concert.  Alternative venue sites were discussed.  Ideas included Salters Field, Phillimore Recreation Ground, Shenley Walled Garden, Tabard Rugby Club, Aldenham Country Park, Starvacres, Aldenham, Edge Grove, Fairfield and Newberries Schools.

David and Jane would look at the suitability of the various sites and report back to
the next meeting.

So far, the following had been booked/organised:

• Borehamwood Brass Band
• Singing for Pleasure 
• A 30’ x 40’ marquee with chairs
• Philip Eastburn had agreed to stage manage both the concert and fair
• Radlett Music Club would help with tickets sales and advertising
• Sound Check of Watford would provide sound equipment as previously.

6. Sunday Fair – Who does What

• Book Stalls - Jan and Sylvia
• PR - Ray and Caroline
• Programme - Ray
• Other Publicity – Banners, Posters, Car Stickers etc. – Viv, Vicky and Jan
• Sponsorship – Giles and Vicky
• Concert – David, Jan, Mary Hines, Vicky
• Programme Sale Rounds – Round Table, Ladies Circle, Scouts and Guides
• Editorial Co-ordination – Vic and Jan
• Cash, Budget – Roger
• Technical Consultants – Graham, Niel and Hare Krishna
• Stage/Arena Event – Mary Wright
• Estate Agents Boards
• Extra Helpers – Rotary, Round table and Ladies Circle, Scouts and Guides
• List of Potential Stall Holders
• 3 Members of Grounds Staff for Fair and possibly Concert depending on chosen site – Fred
• Cutting grass and marking out pitches – Fred
• Background Music for Fair required
• Contact to be made with Mrs Wong, Chinese Food – Jan
• Entrance Gate – Viv
• Victoria Jane School of Dance Entertainment – Viv
• Fancy Dress
• Magic Circle
• Dress Up Stall Holders, also Comperes and Stage Manager
• Information Tent
• Mystic/Tarot Cards
• Excel Sport – for Goal
• Sheep Dog Display – Sylvia
• Classic Car/Fire Engine – Jan
• Jane Saunders, Red Cross approach for cover for two days
• Punch and Judy (Phil Perry) - Jan

7. Financial Items

Roger would make contact with John Howley/Kathy Clague, Accounts Officer at the Parish Council Office, to ascertain the financial arrangements for the 2006 Carnival.
 

8. Date of Next Meeting

Thursday 16 March 2006 at 7.30 pm in the Douglas Hick Room, The Radlett Centre.

Closure:  9.50 pm