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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the RECREATION GROUNDS COMMITTEE held at 8pm on 10 January 2006 at The Radlett Centre, 1 Aldenham Avenue, Radlett.

Present:
Councillor Howley (Elected Chairman for the meeting)
Councillor Mrs Baker
Councillor Mrs Balen
Councillor Mrs Charrett
Councillor D. Lambert                    

Officers:
Ms. Carrie Lloyd (Clerk)
Mr Fred Hills (Head of Grounds Maintenance)

1. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor Burke and Councillor Worthy.

2. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING HELD ON 6 DECEMBER 2005

The minutes of the meeting held on 6 December 2005 were signed as a true and accurate record.

3. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 6 DECEMBER 2005

1. Moving permanent goal post from its current location – The goal post had yet to be erected in the new location.
   
   
2. Lights around the War Memorial, Letchmore Heath – The Clerk had requested a quotation from David Webster Lighting to repair the lights and would chase them for a response.
   
   
3. Phillimore Recreation Ground Large Roundabout – Wicksteed’s revised quotation was for £1,269.25 plus hire of a JCB.  Monster Play Systems had advised that they did not undertake that type of repair.  The Clerk was requested to try other companies before a final decision was taken by the Committee.
   
   
4. Purchase of a Truck – The truck had been purchased and delivered.
   
   
5. Cost of Servicing the Gang Mowers – The Head of Grounds Maintenance had subsequently found a lower quotation of £850 plus £150 to service the Bowls Green mower which he had accepted.

4. HEAD OF GROUNDS MAINTENANCE’S REPORT

WATLING STREET – The Christmas Lights had been taken down with the exception of those to be removed by Lamps and tubes.  Councillor Howley requested a meeting with the Head of Grounds Maintenance when the Oakway lights had been removed to look at the snowflake that failed to light all season and the Christmas Trees put above the shops.  The Head of Grounds Maintenance advised that the trees had been put away in the loft but confirmed that a sample could be made available.  Eight of the trees required replacing next Winter.

The plants for the summer baskets had been ordered as had the primula for the front flower bed at the Radlett Centre.

RADLETT GARDENS – The Head of Grounds Maintenance had met with a representative from Primafox who had agreed that the lights had not been installed correctly and confirmed that the problems would be rectified within the week.  The Clerk was continuing to withhold payment for the work.

SALTER’S FIELD – The Grounds staff had carried out hedge laying along Salter’s Field with its boundary along Watling Street.

NEW TRUCK – Quotations were being obtained for van sign writing for the new truck.

5. HEALTH AND SAFETY REPORTS

Members noted that no accidents had been recorded in the accident book since the last meeting.

All inspections had been carried out with the exception of PAT testing.  It was agreed that the Radlett Centre would be approached to see if the Head of Grounds Maintenance could borrow or rent their PAT testing equipment. (Action: Clerk)

6. PHILLIMORE RECREATION GROUND

The Clerk had submitted details for the second round of the Barclays Spaces for Sport bid to Groundwork who had signed it off on 19th December.
 
Other grants applied for were Herts in Trust (£5,000) and Hertsmere Borough Council (£3,000). 

7. PARISH ENVIRONMENTAL ACTION PLAN

The work at Letchmore Heath was finished with the exception of the information board and publicity.  The Clerk undertook to follow this up with CMS prior to submitting the last claims for grant funding.

A meeting had been held with Andy Hardstaff from the CMS.  He had confirmed their willingness to assist with the Tykesglade Bridge project.  The Clerk was trying to arrange a meeting with Hilary Shade, Head of Asset Management at Hertsmere Borough Council as the Borough were the land owner.  A survey of the bridge had been carried out for Hertsmere Borough Council and the Clerk hoped to obtain a copy.  Once this meeting had been held it was hoped to progress the matter quickly. (Action: Clerk)

8. DATE OF NEXT MEETING

The next meeting of the Committee would take place at 8pm on 14 February 2006 to enable Members to attend a Hertfordshire Constabulary Forum on 7 February should they so wish.

Closure:  8.30pm