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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the FINANCE & GENERAL PURPOSES COMMITTEE held at 8pm on 14 December 2005 The Radlett Centre, 1 Aldenham Avenue, Radlett.

Present:
Councillor Thompson (Chairman for the meeting)
Councillor Mrs Charrett
Councillor Mrs Griffin
Councillor Howley
Councillor Mrs Wackrow
Councillor Worthy

Officer: Ms. Carrie Lloyd (Clerk)

1. DECLARATIONS OF INTEREST

There were no declarations of interest.

2. URGENT LATE ITEM

Councillor Worthy declared a personal interest in the item Radlett Centre Financial Report, as a Member of the Board of Trustees.

The Chairman advised that he had agreed to consider two urgent late items;

1. Purchase of a truck
2. Cost of servicing the gang mowers

The reason for urgency was;

1. To enable an order to be placed as soon as possible
2. To enable the work to commence as soon as possible.

3. MINUTES OF THE MEETING HELD ON 16 NOVEMBER 2005

The minutes of the meeting held on 16 November 2005 were signed as a true and accurate record.

4. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 14 September 2005

(i) War Memorial, Watling Street – It was suggested that James Clappison MP should be asked to assist in the Council’s appeal against the fixed penalty notice.

5. PROPERTY PORTFOLIO

1. Survey and mapping of King George V Playing Fields –The Clerk was still trying to obtain another quotation prior to the letting of any contract. (Action: Clerk)
   
   
2. Update on lease with Tabard Rugby Club – The Clerk had been advised by the Council’s solicitor that the lease was effectively in place but still required the signatures of representatives of the Rugby Club.
   
   
3. 28 Elm Walk –Cllr Thompson had recommended Mr Phillips who had contacted the Clerk and advised that he would look at the property and report back to her.

6. FINANCIAL STATEMENTS AND BUDGET REPORT

Members noted the financial statements to October 2005.

7. DRAFT BUDGET 2006/07

Members considered the revised draft budget attached at Appendix A and RESOLVED that it be approved.

(Action: Clerk)

8. PURCHASE OF A TRUCK

Members of the Recreation Grounds Committee had been advised that a Suzuki Carry pick up could be purchased from Vans Direct (based in Wales) for £4,990 saving £1,905 on the list price.  It had been confirmed that all servicing etc could be carried out by any reputable garage.  The Recreation Grounds Budget showed a surplus on budgeted income of £3,776 and a projected underspend against budget of £7,589.  There appeared to be sufficient available resources to fund the truck from within the Recreation Grounds budgets as a whole.  Insurance for the current tractor was approximately £200 p.a. insurance for the truck would be approximately £650 p.a.

Members of the Recreation Grounds Committee had recommended that the expenditure from existing savings on the Recreation Grounds budget be approved.  Members RESOLVED accordingly. (Action: Clerk)

9. COST OF SERVICING THE GANG MOWERS

Members of the Recreation Grounds Committee had been advised that a quotation of £1,162.33 had been received to service the gang mowers.  Another supplier had verbally quoted more than this. 

Members of the Recreation Grounds Committee had recommended that the expenditure from existing savings on the Recreation Grounds budget be approved.  Members RESOLVED accordingly.

10. DATE OF NEXT MEETING

The next meeting was scheduled for 8pm on 18 January 2006.

Closure: 9.30pm