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| Friday, November 21, 2008 |
| Annual Report 2005 | |
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and 'save target as'). Minutes of the meeting of the FINANCE & GENERAL PURPOSES COMMITTEE held at 8pm on 14 September 2005 The Radlett Centre, 1 Aldenham Avenue, Radlett. Present: Officer: Ms. Carrie Lloyd (Clerk)
1. APOLOGIES FOR ABSENCEApologies for absence were received from Councillor Howley and Councillor Worthy.
2. URGENT LATE ITEM The Chairman advised that he had agreed to consider two urgent late items; The reason for urgency was;
3. MINUTES OF THE MEETING HELD ON 12 JULY 2005 The minutes of the meeting held on 12 July were signed as a true and accurate record.
4. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 12 JULY 2005(i) Capital projects – Moving of the Recycling bins had been discussed at the last Council meeting and Joint Councillors. Action by the Borough Council was still awaited.
5. PROPERTY PORTFOLIO(i) Tabard Rugby Football Club, King George's Playing Field, Radlett – The Council's solicitor advised that a new plan may be required, as he only had a poor photocopy of an uncoloured plan attached to the copy of the current Lease which he held, and he had edged in the land and the car park in red and sent this to the tenant's solicitor. He was unsure whether the Land Registry would accept this plan - their requirements had been tightened over the last two years or so. On the basis that it would be worth making application to the Land Registry to show the Council's ownership, he suggested employing a surveyor to firstly draw up a proper plan showing precisely what the Council owned - based on the title documents and a second plan showing the land to be granted to Tabard's. The Club's solicitor was broadly content with the Lease, although he did have some issues and he had been pressed to respond urgently. He was advised that the Lease needed to be signed and completed by 29 September, as his clients currently occupied the land by way of an excluded Lease, and the Council could not allow the Club to remain in occupation post-29 September without running the risk of them obtaining security of tenure under the 1954 Act. The Council's solicitor would need to involve his firm's litigation department to threaten eviction proceedings, and possibly to make an application to the Court which would incur legal and Court costs should matters not be concluded by 29 September. RESOLVED that a surveyor be engaged to draw up the plans as detailed above and the solicitor's advice regarding litigation costs be noted. (ii) War Memorial, Watling Street – The Clerk was still chasing Inland Revenue regarding the Council's appeal against the fixed penalty. (iii) 28 Elm Walk – Members were advised that Mr Clark's tenancy which was on a monthly basis would finish at the end of September and the Clerk would be pressing for a longer term commitment after that. (iv) Radlett Nursery and Infant School – The Clerk had discussed the lease of the land with the National Playing Fields Association. They had advised that as the land had been sectioned off from the rest of the King George V Playing Field that it was unlikely that any objection would be raised with the leasing of the land but full economic rent would have to be received and the tenant would be expected to pay the Council's legal fees. Further to the advice received from the Council's solicitor regarding registration of the land, Members RESOLVED that the surveyor be requested to draw up a plan suitable for a new lease on the site. (v) Radlett Gardens – The work would commence at the end of September.
6. FINANCIAL STATEMENTS AND BUDGET REPORTThe financial statements to the end of August were noted. Councillor Mrs Charrett advised that the Youth Club may require additional funding over budget for a new kitchen. Members noted that quotations were being obtained.
7. INTERNAL AUDITOR'S FINAL REPORT 04/05Members considered the final report of the Council's internal auditor and RESOLVED that the comments as detailed in Appendix A to these minutes be approved.
8. OVERDUE INVOICE - MR A. POMERANCEMembers noted that an invoice remained unpaid. It was RESOLVED that Mr Pomerance should remain a debtor and the Clerk write to him requesting payment as soon as possible.
9. PURCHASE OF A PARISH FLAGMembers were advised of three quotations received for the purchase of a parish flag. RESOLVED that a parish flag be purchased for £175.
10. PURCHASE OF A FIRE SAFEMembers were advised of the costs involved in purchasing various sizes of fire safe to store minutes and leases as per the internal auditor's previous advise. Members requested that alternatives be looked including use of the County Records Office, solicitors (for deeds etc) and other safe storage locations.
11. Truck for the Recreation GroundMembers were advised of a tipper truck and cage by Mega that could be purchased for £6177 ex VAT. As the supplier was not widely recognised, Members requested details of servicing and availability of spare parts before considering the purchase further.
12. Use of Aldenham Green for a wedding marqueeCouncillor Thompson declared a personal interest in this item as a resident of Aldenham.
A resident of Aldenham had requested the use of the Green for a marquee for his wedding. Hertfordshire County Council had raised no objections subject to the views of local residents. Some Members considered that the gentleman should be asked to obtain local residents' views in writing whilst some Members were of the opinion that agreement to this request could lead to similar requests in future which would not be to the benefit of local residents and may cause nuisance. On being put to the vote the decision was tied. In view of the Chairman's personal interest he declined to use his casting vote and the item was referred to the next meeting of the Council for decision.
13. DATE OF NEXT MEETINGThe next meeting was scheduled for 8pm on 11 October 2005. Closure: 9pm |
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