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ALDENHAM PARISH COUNCIL

Minutes of the meeting of the RADLETT FESTIVAL SUB COMMITTEE held at 7.30pm on Tuesday 17 March 2005 in Meeting Room Two, The Radlett Centre, Aldenham Avenue, Radlett.

Present:
Councillor Mrs V Charrett (Chairman)
Prof Allan Beaver
Mrs Vicky Churchill
Mrs Sylvia Cohen
Mr Roger Housechild
Councillor John Howley
Mr Graham Taylor
Councillor Ron Worthy

In attendance:
Mrs Jan Adams ( Deputy Clerk)

1. Apologies for absence
   
   Apologies were received from Stuart Nagler, Cilla Martin, Mary Wright, Brian Hyde and Giles Walker.
   
   
2. Declarations of Interest
   
   Graham Taylor declared an interest on behalf of the 1st Radlett Scout Troop.
   
   
3. Review of the notes of the Sub Committee held on 2 March 2005
   
   Vicky gave an updated report as follows:-
   •  It was agreed to charge £5 entrance fee to each person coming to listen to the bands. The charge did not include band members
   •  The copy deadline of the 31 March requested by Ray Hayes would be tight from the concert point of view. Vicky asked for an extension
   •  It was agreed that Viv, Sylvia and Jan would meet Ray on Tuesday 22 March to discuss the programme
   •  Sponsorship was needed for the hire of the stage and to employ a security firm. Approximately ten stewards would be required to man the area from 2pm until 7.30pm
   •  The concert would start at 2.30pm
   •  A marquee to cover the stage would cost slightly under £1000
   •  Glasses/Bottles would not be allowed on the field
   •  Graham offered to do a site plan
   •  A hand stamp would be available for people wishing to leave and return to the site
   •  Vicky and Jan to check the cost of hiring toilets
   
   Viv reported that Tabard RFC had one or two concerns and she would be meeting with their representatives to discuss the situation.
   
   
4. Sunday Fair
   
   An update for the Sunday Fair was given by Viv and Sylvia:-
   
   •  60+ letters had been sent out to prospective stall holders
   •  Four responses for classic cars had been received
   •  Medivet were very disappointed that for a number of reasons they were unable to take part in this year's fair. They stressed their commitment to future fairs and community events. They were willing to sell tickets/programmes. They are looking into a possible raffle prize of Pet insurance
   •  Sylvia would contact the Dog Training Society for their possible involvement
   •  The Cutting Room are considering their Salsa dancing involvement
   •  The winning band may possible appear on Sunday afternoon
   •  Dominic Ingram was willing to compere, a second compere was required, possibly Ian Sutherland
   •  It was hoped a celebrity would open the event. John would stand in if required
   •  The ice cream man was to be confirmed
   •  Ron would speak to the chairman of Ladies Circle to ask if they would be prepared to sell teas and cakes if a stall were sited in front of the pavilion
   
   
5. Budget
   
   

   Roger distributed copies of the budget and explained the various items and amounts. He added that the budget would be updated in view of discussions that had taken place during the meeting.

   
   
6. Dates of future meetings
   
   The next meetings would be held on 7 and 2l April at 7.30pm