Present:
Councillor Thompson
Councillor Mrs Griffin
Councillor J.A. Howley
Councillor Mrs S.A. Reith
Councillor Mrs Wackrow
Councillor R. Worthy

Officer:
Ms. Carrie Lloyd (Clerk)

1. APOLOGIES FOR ABSENCE

Apologies for absence had been received from Councillor Mrs V. Charrett

2. URGENT LATE ITEM

The Chairman advised that he had agreed to accept an urgent late item regarding 28 Elm Walk, Radlett and damp in the bedrooms.

3. DECLARATIONS OF INTEREST BY MEMBERS

Councillor Mrs Griffin and Councillor Worthy declared a personal interest in the item Common Costs with the Radlett Centre Trust as Members of the Board of Trustees.

4. MINUTES OF THE MEETING HELD ON 22nd SEPTEMBER 2004

The minutes of the meeting held on 22nd September 2004 were signed as a true and accurate record.

5. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 22nd SEPTEMBER 2004

•  Financial Statements and Budget Report – Recreation Grounds Repairs and Maintenance budget overspent – The Committee had reviewed the expenditure which had identified some large unavoidable one-off costs which had led to the overspend against profiled budget.

•  Funding for Tennis Courts Upgrade – The Clerk was investigating two possible sources of funding, Lottery Funding and Hanson's Environmental Fund. Other sources were also being sought.

6. PROPERTY PORTFOLIO

•  28 Elm Walk – The Council's managing agent had advised that t he damp in 2 bedrooms had worsened and now felt wet to touch. Members RESOLVED that the Clerk obtain 3 quotations and engage a contractor to remove the external render, apply a waterproof membrane and re-render the property following consultation with, and agreement by, the Chairman of the committee or Chairman of the Council. (Action: Clerk)  

7. FINANCIAL STATEMENTS AND BUDGET REPORT

The financial statements to the end of September were noted. (Action: Clerk)

The Clerk was requested to arrange for £2,000 to be moved from the reserves budget into the s.137 budget head to cover the cost of the s.142 grant to the CAB agreed earlier in the financial year.

Members further requested that the profiling of the budget for Audit and Accountancy costs be reviewed to reflect the appointment of an internal auditor and the subsequent fees in the last year. (Action: Clerk)

8. COMMON COSTS WITH THE RADLETT CENTRE

Members were requested to consider additional expenditure on a 25% contribution towards replacement heating/air conditioning (£4,000) and a replacement carpet (£1,000) in the Douglas Hicks Room. The Radlett Centre Trust would be paying 75% of the cost. The units required replacing as neither worked and the room was very cold in the winter, the carpet needed replacing as it was a health and safety hazard.

RECOMMENDED that no contribution towards the costs be made  

9. DATE OF NEXT MEETING

The next meeting was scheduled for 8pm on Wednesday 17 November 2004

Closure: 9.05pm

YOUTH & COMMUNITY CENTRE

NB Charges for day time use are based on an hourly rate*. Minimum booking of 2 hours. Charges for evenings are based on either an hourly rate*, or a sessional rate. Hirers (not listed below) booking more than 4 sessions at any one time receive an additional 10% discount

Four tiers of charging: BUSINESS, NON-RESIDENTS (THOSE LIVING OUTSIDE THE PARISH OF ALDENHAM), RESIDENTS OF THE PARISH OF ALDENHAM AND CONCESSIONS (CHARITIES AND LOCAL ORGANISATIONS)

PLEASE REMEMBER TO ALLOW TIME FOR ANY SETTING UP & CLEARING AWAY THAT YOU MAY NEED TO DO WHEN MAKING YOUR BOOKING

PROPOSED INCREASE IN CHARGES COMMENCING APRIL 2005

VAT INCLUSIVE RATES

* or part thereof, e.g. a 2 ½ hour booking will cost the same as a 3 hour booking