ALDENHAM PARISH COUNCIL

Notes of the meeting of the RADLETT FESTIVAL held at 7.30 pm on Thursday 22 January 2004 in the Douglas Hicks Room, The Radlett Centre, Aldenham Avenue, Radlett.

Present:
Councillor Mrs Viv Charrett (Chairman)
Professor Allan Beaver
Philip Eastburn
Stuart Nagler
Michael Stockbridge
Bob Clark
Roger Housechild
Simon Pyzer
Stuart Pole
Cilla Martin
Mary Wright
Sue Civval
Lucy Byrne, Medivet
Mirjan van der Wel, Medivet
Sylvia Cohen
Nick Hoenig
Graham Taylor
Gauri, Hare Krishna

In attendance:
Jan Adams, Deputy Clerk


The following items were put forward/suggested by those present:-

1. Event, Venue and Date

The event to be a Festival not a Carnival. No carnival procession to be held.

The dates agreed were Saturday 12 June for an evening of music, possibly to be held at the home of Mr John Apthorp and Sunday 13 June for events at Phillimore Recreation Ground.

2. Concerns

Concern was expressed over whether the proposed event was too ambitious given the lead time. Other concerns were related to staffing and policing. It was thought that the proposed date for the musical evening might clash with an event being organised by Mr Brian Davis on behalf of the Vision Project for Christ Church.

Action: Viv Charrett to make enquiries with Brian Davis

3. Round Table – Previous Carnivals

From experience Nick Hoenig from the Round Table advised that it was important that lucky number programmes were sold in advance on a door-to-door basis. Selling through shops had not been successful. The Round Table on average sold 1000+ programmes selling at £2 per programme and £2.50 on the door. Children U16years were admitted free of charge. It was important to fund the cost of the programmes through advertising.

Graham Taylor had a distribution list available through the Radlett Society and was willing to make this available.

4. Advertising Generally

No local newspaper currently covered Radlett but other local publication were available ie Unison, Shofar and Around Radlett. These should cover the event as widely as possible plus printed posters and flyers.

5. Stalls and Activities

The Round Table Carnival often had 80 stall holders. The cost to Round Table to hire that number of stalls had been £800. Stalls should concentrate on local groups and organisations with lots of things to do for children.

Important to have a Tea and Cake Tent, plus other food eg BBQ, Thai food. Gauri on behalf of the Hare Krishna offered to sell vegetarian food.

6. Raffle and Prizes

Allan Beaver was confident that he could obtain a raffle prize, suitable as a lst prize, for a holiday for two worth £1000.

Stuart Nagler hoped that the proceeds from the event could be invested in youth possibly a skateboard park.

7. Opening Ceremony

It was hoped to arrange a prominent celebrity to open the event. Duncan James from Blue, a local resident was suggested.

8. Key Headings

Viv Charrett listed key headings and asked for volunteers under each heading.

1. Food - Cilla Martin, Gauri, Lana Young CCJ, Thai Food Action: Brian
   Hyde to contact person for Thai Food
2. Car Parking – Gauri
3. Press and PR – Stuart Pole, Viv Charrett, Gauri
4. Tickets - Nick Hoenig, Cilla Martin, Stuart Pole, Gauri
5. Technical - Graham Taylor, Philip Eastburn
6. Teasurer - Roger Housechild
7. Insurance - Jan Adams to check with Parish Council insurance company –
   Action – Jan Adams
8. Master of Ceremonies – Suggested Fred Whitham and Sylvia Cohen to contact Park Street resident Action - Sylvia Cohen
9. Activities - Viv Charrett
   

9. Activities Suggested

1. Tug of War – Arena
2. Hare Krishna – Cart and Bullock
3. Hare Krishna – Dance
4. Medivet – Dog Show
5. Brian Hyde – Morris Men
6. Sylvia Cohen – Bottle Stall, Fruit Stall
7. Sue Civval – Youth
8. Simon Pyzer – Scouts
9. Nicola Day – Guides
10. Delrow House

10. Theme

It was agreed not to have a theme for the event, as it would be too late to organise.

11. Date of next meeting

The next meeting would be held on Thursday 5 February 2004 at 7.30 pm at The Radlett Centre.

Closure 9.30 pm